Association of Zoo Veterinary Technicians

ASSOCIATION OF ZOO VETERINARY TECHNICIANS

PAPER PROTOCOL

Please download the submission form, complete, and email to Christina Camillo.

The AZVT paper protocol committee has established this protocol to directly improve the quality and professionalism of our proceedings and conferences. As education and professionalism escalate in our profession, we can generate recognition and respect from our peers. With respect and credibility, we can command higher salaries, improve our working conditions and create a status we can all be proud of. With this in mind, a comprehensive protocol has been written.

General topic sectioning would potentially balance the conference presentations, providing a more comprehensive program. Unlike AAZV, animal kingdom sectioning would not be applicable to our field. Therefore, the following sectioning is recommended:

   1. Case Studies

   2. Clinical Pathology

   3. Hospital Procedures

   4. Innovations/Updates

Section chairpersons have been appointed for the above topics. Each section chairperson will be responsible for reviewing papers pertaining to his/her topic.

Submission forms will be called for in the AZVT newsletter with a deadline for submission. An email will also be sent to all members. A copy of the submission form may be found on the AZVT website or provided by the Program Co-Chairs. They should be submitted for review by the committee of section chairpersons and the committee co-chairpersons. The submission form topics will be accepted, accepted with revisions, or not accepted. The presenter will be informed of their section chairperson and will receive important author information; including a reference guide, information on track changes, and a guide to writing a scientific paper. The submission form is designed to assist with the writing of an abstract or paper. Abstracts will then be submitted on or before the designated deadline to the designated section chairperson for review. If the presenter chooses to write a full paper, they will submit the paper on or before the designated deadline to the designated section chairperson for review. The reviewing process will encompass content, format, and grammar. Recommendations for improvements will be made, and returned to the submitter for corrections. The section chairpersons will eliminate poor quality papers from being presented. This process would directly elevate the overall quality of the conference.

Rules for submission of papers:

1. Speakers will submit an abstract or full scientific article to be published in the Proceedings.

2. An author may submit more than one abstract or paper.

3. The material presented at the conference must be based on the same information submitted in the paper.

4. Papers should be submitted via email using Microsoft Word. Name file with first initial, last name, and year (Example: jdoe99). Be safe - keep a backup of your document for editing purposes. Graphs, charts, and other relevant graphics are to be included in the file. Be sure all graphics have a clear and complete label – the graph should stand alone. These materials are submitted to the authors' Section Chair. The Chairs will forward all final material to the Proceedings Co-Chair, Editor-in-Chief.

5. Papers must be submitted in English.

6. Deadlines are at the discretion of the Program Co-Chairs and will be published in the newsletter.

IF THE FINISHED PAPER IS NOT SUBMITTED IN TIME TO BE EDITED AND SUBMITTED FOR PUBLICATION BY THE SECTION CHAIR ONLY THE ABSTRACT WILL BE PUBLISHED. THE PAPER MAY NOT BE HANDED OUT AT THE CONFERENCE UNLESS IT HAS BEEN EDITED BY THE SECTION CHAIR AND APPROVED BY THE EXECUTIVE COMMITTEE.

7. First drafts of abstracts and papers should be double spaced.

Finished abstracts and papers should be single spaced.

8. Margins should be 1" and justified left and right

9. Pages should not be sequentially numbered, nor have the author's name on the top of every page.

10. Title should appear in CAPITAL LETTERS at the top of the first page only, NOT on a separate paper.

11. The name and academic degrees of all authors should be listed after the title, at the top of the page. These should be followed by current affiliations and addresses.

Former affiliations and addresses may be included as a footnote under the current affiliations, if the work for the paper was performed at a different institution.

12. Black and white photographs may be printed in the Proceedings. Be sure to include a clear and complete label.

13. Please provide relevant lists, tables, charts, graphs, figures, etc. from your presentation that readers may find useful. Please remember that your audience includes many members of AZVT who are not in attendance.

14. REMINDER: There should be no formatting of your paper, this means do not bold, underline, italicize, change fonts, tab, indent, etc.